LVB Officers' Association

Constitution: OBJECTS, RULES AND REGULATIONS OF THE LVB OFFICERS' ASSOCIATION

Name

The Name of the Association shall be THE LAKSHMI VILAS BANK OFFICERS' ASSOCIATION and it shall be referred to hereinafter as the 'ASSOCIATION'.

Registered Address

The Registered Address of the Association shall be, The Lakshmi Vilas Bank Officers' Association, G-3 'Water Front', 4 & 5 South Mada Street, Nungambakkam, Chennai 600 034

Aims and Objects

The aims and objects of the Association shall be:

To maintain and promote amongst its members a spirit of service to the Bank's constituents and the public in general, and of loyalty towards the institution; to take all steps to maintain a standard of efficiency and upright conduct consistent with the tradition of banking profession.
To protect and promote the interests, rights and privileges of the members and privileges of the members and Associate members in all matters relating to their emoluments, bonus, service conditions, employment, retirement benefits, Pension and other attendant benefits, housing, health etc. to make representations to the authorities of the Bank and other appropriate authorities in this connection and to take any other steps from time to time necessary for the betterment of the members and for the redressal of their grievances and above all to base the relations of the members with the Bank on principles of fair dealings in accordance with the canons of equity and justice and consistent with dignity and respect.
To endeavour, to settle disputes between the Management and the Officers and retirees by direct negotiation and/or by all legitimate peaceful and democratic means.
To raise, borrow or secure such money or moneys by subscription, donations or loans from the members or others as may be considered necessary for the furtherance of the objects of the Association.
To invest and deal with the monies of the Association not immediately required in such a manner, as may from time to time, by way of deposits with any Scheduled Commercial Bank or The Lakshmi Vilas Bank Staff Co-operative Thrift and Credit Society Ltd., or in the Shares of our Bank or any other company.
To provide funds for legal advice sought and proceedings undertaken by the Association with a view to securing or protecting any legitimate rights of its members.
To provide legal assistance to its members in respect of disputes arising out of and incidental to their employment,
To organize social, cultural and educational activities for the benefit of its members and their families.
To co-operate or federate with similar other Associations or bodies in India or outside.
To do all such other acts as are incidental or conducive to the attainment of the above object.

Membership Qualification

The membership of the Association shall be open to all Officers of The Lakshmi Vilas Bank Ltd, who are more than 18 years of age and on payment of prescribed fees along with the written application in the prescribed form.
The prescribed fees for members are: (i) Admission Fee Rs 100/- (ii) Monthly subscription fee Rs 300/- It shall be within the competence of the Executive Committee to review the above-mentioned fees.
The name of a member will be removed from the Registerof members if the monthly subscription falls in arrears for over three months. The member will forfeit his / her claim to any benefits from the Association from the date of his /her ceasing to be a member
It shall be within the competence of the Executive Committee or the General Body to refuse admission of membership to anybody and to remove the name of a member whose activities are deemed to be detrimental to the interest of the Association and members thereof, provided the member concerned is given previous intimation of the action proposed to be taken against him / her.
A member whose membership is terminated under rule 4© or (d) may be re-admitted to membership subject to approval of the General Body on payment of all his / her arrears of the subscription, if any.

ASSOCIATE MEMBER

The Associate Membership of the Association shall be open to all Ex-LVBOA members, whose services have been ceased as an officer of the Bank for whatsoever be the reason, on payment of one time subscription of Rs 500/- on admission. However, members who opted for reversion to clerical cadre cannot opt to be an associate member.
A Register of all its Associate Members containing their names & particulars of address shall be maintained.
An Associate Member is eligible to attend the General Body Meeting of the Association. Such Member will be treated as an Observer. He / She shall not have the right to vote in any of the proceedings of such General Body Meeting.

The Association shall keep a register of all its members containing their names and particulars of their place of work, residence, etc.
The register shall be open to inspection by any member of the Association during the office hours (7.00 PM to 8.30 PM) on all the working days.

Organisation

The affairs of the Association shall be conducted through

General Body
Executive Committee
(the posts of Regional Secretaries are abolished at present)

General Body

The General Body will be comprised of all members and will be a permanent organ exercising all control over the affairs of the Association.

General Body Meeting

The General Body will meet at least once in two years (Biennial) and its functions will be as under:

Functions of the General Body:

To elect the members of the Executive Committee and Office Bearers;
To transact all business under the Rules, that is brought before it,
To receive and adopt the Annual Report and Audited Statements of Account
To appoint Auditors.

Subject to the supervision and control of the General Body, the affairs of the Association shall be carried out by the Executive Committee of 34 Members, 30 of them who are Members of the Association are to be elected by General Body and 4 Hon. Members from outside and / or from Associate Members are to be nominated by the Executive Committee

Thirty Members who are to be elected by the General Body will comprise of:

President - One
Vice Presidents - Two
General Secretary - One
Joint Secretaries - Five (of which one woman member shall be elected by the General Body)
Treasurer - One
Executive Committee Twenty Four members (out of which one lady member, one member from each state of Gujarat, Maharashtra, Karnataka, Andra Pradesh and one member from amoung the three states of West Bengal, Madya Pradesh, and New Delhi shall be elected by the General Body.)

The above Members and Office Bearers will be elected by the General Body at the Biennial Meeting. No Executive Committee Member, so elected should be below 18 years of age. In case of resignation, demise etc. of a Member during the year, the Executive Committee will have the right to co-opt Members and / or Office Bearers from other Members of the Association.

The above Members and Office Bearers will be elected by the General Body at the Biennial Meeting. No Executive Committee Member, so elected should be below 18 years of age. In case of resignation, demise etc. of a Member during the year, the Executive Committee will have the right to co-opt members and / or Office Bearers from other Members of the Association.

The Members of the Executive Committee, including Office Bearers and the Hon. Executive Committee Members shall hold their office till the next Biennial General Body of the Association. The Executive Committee shall have the powers to fill in the vacancies, if any, caused to the above said offices in it's meeting, by co-option.

General Body Meeting

A Biennial General Body Meeting of the Association shall be held not later than 24 (twenty four) months from the date of the previous General Body Meeting. Atleast 21 days' notice shall be given to the Members, by the General Secretary for the Biennial General Body Meeting.

Special General Body Meeting

A special General Body Meeting of the Association may be called for by the General Secretary, on behalf of the Executive Committee

when deemed necessary by the Executive Committee Meeting
or otherwise, requisitioned by not less than 1/5th of total membership, the said meeting shall be held within 30 days of receipt of requisition.

Notice

When requisitioned as in 7(b)(ii), a notice of 20 days with full details of the subject matters to be discussed, shall be given to the Members.

Quorum

1/3 of the total Membership of the Association shall form the quorum for the General Body Meeting.

Emergency Meeting

An emergency meeting of General Members shall be convened by the President in case of any urgency and for such meeting, atleast 7 days notice prior to the date of the Meeting shall be given.

Voting Powers and Decision

Every Member shall have one vote. The decision of the General Body will be taken by majority. The President will have a casting vote.

Executive Committee Meeting

The Executive Committee shall meet at least once in a quarter.
A meeting of the Executive Committee may be called

by the General Secretary when deemed necessary
or otherwise when requisitioned by not less than seven members of the Committee.

Notice

Notice of 5 days shall be given for all meetings of the Executive Committee with full details of the subject to be discussed; however, an emergency meeting may be convened at a shorter notice.

Quorum

Seven members present shall form the quorum of the Committee.

Voting Powers & Decisions

Decisions of the Committee will be taken by a simple majority, each member having one vote. The Chairman will have a casting vote.

Powers of the Committee

The Executive Committee shall have the powers as follows:

To carry out resolutions passed at the previous meeting of the Officers' Association,
To deal with any emergency affecting the interests of the Officer/ Staff/ Pensioners/ Associate Members.
To manage and look after transactions of all the business of the Officers' Association;
To make from time to time bye-laws within the frame work of the constitution for the conduct of the business of the Officers' Association,
To impose and collect special levies and donations from the Members / Associate Members from time to time;
To co-opt any Member in the Executive Committee / Regional Secretary, if vacancy arises;

Powers of the Office Bearers

President

He shall preside over all the meetings of the Officers' Association of both General Body and Executive Committee. He shall have a casting vote. He shall preserve, and sign all the minutes. He shall be entitled to call special meetings, if necessary, of any of the Committees of the Officers' Association.

Vice President

He shall act in place of the President in his absence. The Executive Committee shall name any one of the Vice Presidents in this regard. He shall have powers referred to in Article 8(f) while acting so.

General Secretary

He shall convene all the Meetings and take minutes of such meetings. He shall have powers with regard to Organisational matters of the Officers' Association. He shall conduct all correspondence, exercise and supervise over the affairs of the Officers' Association. He shall be the custodian of all the books and records of Officers' Association. He shall be responsible for submitting to the Registrar of Trade Unions all returns and notice that should be sent to the Officer under the Trade Unions Act, 1926.

Joint Secretary

He shall be in charge of the account books, register of Membership and minutes book. He shall see that all the books referred to herein are maintained up-to-date and presented for the inspection of the Members at all Meetings. He shall also assist the General Secretary as and when it is necessary. The Executive Committee shall name any one of the Joint Secretaries in this regard.

Treasurer

He shall be responsible for all financial dealings of the Officers' Association, collect subscriptions, issue receipts thereof and duly bank them. He shall make payment with proper vouchers towards all expenditure sanctioned by the Executive Committee with approval of Secretary. He shall keep all the accounts up-to-date and jointly responsible with Secretary for the same. All receipts and vouchers etc. to be produced before the Auditors at the time of audit of accounts. He should get all expenses endorsed by the Executive Committee either subsequently or earlier.

General Funds

The General Funds of the Association shall consist of the subscriptions from the Members, donations, borrowings etc.

Bank Accounts

They shall be deposited in account/s with a Scheduled Bank as approved by the Executive Committee.

Operation of the Bank Accounts

The accounts so opened with the Bank/s under Rule 9(b) may be operated jointly by the President or the General Secretary or the Joint Secretary with Treasurer.

The Treasurer shall not keep more than Rs 1,000/- (Rupees One Thousand only) with him for current expenses. The Executive Committee may sanction urgent expenditure not exceeding Rs 2,500/- (Rupees Two Thousand Five Hundred only) between two meetings of the General Body.

All money transactions of the Association shall come through the Association's Bank a/c. The funds of the Association shall be disbursed on vouchers signed by the General Secretary and the Treasurer.

» The funds of the Association shall be spent for fulfilling the objects of the Association hereunder mentioned and all expenses incidental thereto:
» The payment of salaries, allowances and expenses to Office Bearers of the Officers' Association;

The payment of expenses for the administration of the Officers' Association including audit of accounts of the General Funds including audit of accounts of the Officers' Association.
The prosecution or defence of any legal proceedings to which Officers' Association or any member/Associate Member thereof is a party, when such prosecution or defence is undertaken for the purpose of securing or protecting any rights of the Officers' Association as such or any rights arising out of the relations of any member with his employer or with a person whom the member employs.
Conduct of Trade disputes on behalf of the Trade Union of any member / Associate Member thereof.
The compensation to members / Associate Members for loss arising out of trade disputes.
The payment in furtherance of any of the objects on which the general funds of the Officers' Association may be spent, of contributions to any cause intended to benefit of Officers in general provided that the expenditure in respect of such contributions in any financial year shall not at any time during that year be in excess of one-fourth of the combined total of the gross income which has up to that time occurred to the general funds of the Officers' Association during that year and of the balance at the credit of those funds at the commencement of the year,
subject to any conditions contained in the notification, any other object notified by the appropriate Government in the official Gazette.
The reimbursement of loss of pay incurred by the Members of the Executive Committee and Regional Secretaries who avail leave on loss of pay for the purpose of the activities of the Association.

Audit – Annual Audits and Auditor's Report

Auditors elected at the General Body Meeting shall audit the accounts of the Association and submit the reports to the President every year. Accounting year will be 1st January to 31st December of every year.

Inspection of Books of Accounts

The Books of accounts of the Association shall be open to the inspection by any Member during the working hours by prior arrangement (Working hours 7.00 PM to 8.30 PM on all working days)

Amendment of Rules

The Rules may be amended, altered, replaced, rescinded or added to any time by two thirds majority of the members present at General Body Meetings, provided previous notice of atleast 15 days is given to the members to that effect.

Dissolution of the Association

The Association shall not be dissolved except by the vote of a majority of 3/4th of total membership (in person) at a General Body Meeting called for the purpose
The funds of the Association after meeting all the liabilities shall be disposed off in accordance with the decision of the meeting.

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